Solutions
GoHighLevel reporting for franchise operations teams.
RollupFox gives operations teams one place to see which locations need support and which GoHighLevel subaccounts still need standardizing. It surfaces missing data and mapping gaps before they distort corporate reporting.
The questions you're trying to answer
Operations teams keep the network running. RollupFox answers the questions that drive that work.
Which locations need support before quarter end?
Top and bottom comparisons and per-location breakdowns highlight the locations trailing the network on the KPIs you care about.
Which subaccounts aren't standardized yet?
Mapping health shows which locations are matched, overridden, missing, or incomplete for each KPI, so you know exactly what's left to set up.
Where is data missing or stale?
Sync health shows each location's status and when its data last refreshed, so you can catch a location that stopped reporting.
Which locations changed the most this period?
Date ranges let you compare periods and see where volume moved, so you can act on a drop instead of discovering it later.
What operations teams monitor
Operations dashboards mix performance KPIs with readiness signals.
| KPI | Counts from in GoHighLevel |
|---|---|
| Sync status | Each subaccount's connection and refresh state |
| Mapping health | Matched, overridden, missing, or incomplete per KPI |
| New leads | Contacts created in the period |
| Booked appointments | Appointments booked on mapped calendars |
| Show rate | Appointments marked showed vs booked |
| No-shows | Appointments marked no-show |
Illustrative set. Your team chooses what to monitor.
Fix the setup, not the spreadsheet
Instead of chasing locations for exports, operations teams work from one list of what needs attention. A location flagged as incomplete tells you which pipeline, calendar, or tag still needs mapping.
You resolve most exceptions with a location override without touching the corporate KPI rule, and the location rejoins its totals on the next hourly sync.
The result is a shorter, sharper support list. You can see at a glance which locations are fully reporting, which are mid-setup, and which have a connection problem that needs a franchisee's attention.
That same view doubles as an onboarding checklist for new locations. As each subaccount is imported and activated, mapping health shows exactly what's left before it can join corporate reporting, so nothing goes live half-configured.
Day to day, that changes the job from chasing exports to clearing a queue. Each flagged location tells you the one thing it needs, whether that's a mapping, an override, or a reconnection.
It also protects the corporate numbers. Because a location is only counted once its mapping is matched or overridden, a half-set-up subaccount can't quietly distort a total while you're still working through it.
The eight sync statuses give the team a shared language for that work, so a handoff between people doesn't lose track of which locations still need attention.
Sync health and mapping health work together here. Sync health tells you whether a location's data is current; mapping health tells you whether that data is ready to count toward a KPI.
Between them, the team can keep the whole network reporting without opening a single subaccount, and know exactly which locations to follow up with when something breaks.
Frequently asked questions
How often does the data refresh?
Connected GoHighLevel data refreshes every hour, and sync health shows when each location last updated.
What do the sync statuses mean?
Statuses include Needs Sync, Syncing, Synced, Partial Sync, Mapping Required, Needs Attention, Auth Issue, and Excluded. Each one tells you whether a location is reporting, still being set up, or needs a fix.
Can we tell which locations aren't standardized without opening each one?
Yes. Mapping health lists every location's status per KPI in one view, so you don't have to open subaccounts one by one.