Industries
GoHighLevel reporting for med spa franchises.
RollupFox gives multi-location med spas one corporate view of the lead and booking data sitting inside each location's GoHighLevel subaccount. It standardizes consultations, treatments booked, and pipeline value so corporate can compare locations directly.
How med spa groups run on GoHighLevel
Each med spa location typically operates in its own GoHighLevel subaccount, where front-desk teams book consultations and move interested clients through a treatment pipeline.
Because every location was set up by different people, the consultation calendar, the pipeline stages, and the lead source tags rarely match from one spa to the next.
RollupFox reads that data and maps it to one corporate definition, so a consultation booked in one city counts the same as a consultation booked in another.
The differences between med spas are easy to underestimate. Injectable consults, laser assessments, and membership consults can each live on their own calendar, and every location words them for its own front desk. Treatment pipelines diverge too, with some tracking financing or package upgrades as separate stages and others keeping a single close step.
Lead source tags for referrals, paid social, and walk-ins rarely line up from one spa to the next either. RollupFox reads each location's version of those objects and maps them to your corporate definitions, so consultations booked, show rate, treatments booked, and pipeline value all compare on the same terms without rebuilding anyone's setup.
Corporate reporting then becomes a management conversation instead of a data-gathering exercise. You can see which locations book the most consultations, which convert them into treatments, and which are letting qualified leads go cold.
That visibility is hard to get any other way when every spa runs its own subaccount. RollupFox gives the group one number per KPI, with the location detail sitting right underneath it.
An example corporate scorecard
A med spa roll-up commonly tracks these KPIs and the GoHighLevel data behind them.
| KPI | Counts from in GoHighLevel |
|---|---|
| New patient leads | Contacts created in the period |
| Consultations booked | Appointments on the consultation calendar |
| Consultation show rate | Appointments marked showed vs booked |
| Treatments booked | Opportunities moved to the treatment-booked stage |
| Pipeline value | Sum of opportunity values |
| Lead source | Source field and source tags on contacts |
Illustrative scorecard. Locations decide the exact KPI set with corporate.
One consultation KPI, three different names
Three locations book the same first appointment under different calendar names (illustrative):
| Location | Consultation calendar |
|---|---|
| Location A | Consultation |
| Location B | Free Consult |
| Location C | Skin Assessment |
Corporate defines Consultations Booked once. RollupFox matches the first two by naming convention and flags Skin Assessment because the wording differs. You resolve that single location with an override, and the corporate consultation number lines up across all three.
Trusted totals across locations
Each KPI reports how many locations are included, and a location only contributes once its mapping is matched or overridden.
A location with an unmapped consultation calendar is flagged and held out of that KPI rather than counted as zero, so corporate numbers reflect the locations that are actually reporting.
Who uses it
Marketing directors
Tie lead volume and lead source values to consultations booked by location.
Operations teams
Find locations with weak consultation show rates or stalled treatment pipelines.
Frequently asked questions
Does RollupFox read patient health information?
No. RollupFox reads CRM and pipeline data such as contacts, tags, appointments, and opportunity stages from GoHighLevel. It does not read clinical or medical records.
How do we compare consultation show rate across med spas?
RollupFox counts consultations booked on each location's consultation calendar and the share marked showed, so show rate is comparable network-wide.
Can we track pipeline value across every location?
Yes. RollupFox sums opportunity values from each included location into one corporate pipeline value, with a location breakdown underneath.