Industries
GoHighLevel reporting for sports training franchises.
RollupFox rolls up the lead and enrollment data from every sports training facility's GoHighLevel subaccount into one corporate view. It standardizes evaluations and program enrollments so the franchise can compare facilities directly.
How sports training networks run on GoHighLevel
Sports training franchises (baseball, golf, soccer, and more) run each facility in its own GoHighLevel subaccount, booking evaluations and enrolling athletes into programs.
The first session goes by many names, and each facility builds its own pipeline for turning evaluations into enrollments.
RollupFox maps those variations to one corporate KPI set so evaluations and enrollments compare cleanly across facilities.
The specifics shift by sport and facility. Evaluations for hitting, pitching, or skills work may each have their own calendar, program tiers and package levels become separate pipeline stages, and seasonal cohorts are tagged in ways that make sense locally but not across the network.
RollupFox reads each facility's calendars, pipelines, and tags in place and maps them to your corporate KPIs. That lets leadership compare evaluations booked, show rate, and program enrollments facility to facility, and spot where strong evaluation volume isn't converting into enrolled athletes.
That gap between evaluations and enrollments is often where the business is won or lost. Seeing it per facility tells leadership where the coaching and follow-up are working and where athletes are slipping away after the first session.
Because every facility is measured against the same definitions, the comparison is fair even when facilities run different sports and programs. A facility that trails on enrollments is trailing on conversion, not on how it labeled its pipeline.
New facilities join the same view as soon as their evaluation calendar and program pipeline are mapped, so the network's reporting keeps pace with its growth.
That makes the report a steady management tool rather than something that breaks every time the network adds a location. The KPIs stay the same; only the list of facilities grows.
Leadership can then focus on the real question, where evaluations aren't becoming enrollments, with numbers every facility is measured against equally.
An example corporate scorecard
A sports training roll-up typically tracks these KPIs.
| KPI | Counts from in GoHighLevel |
|---|---|
| New leads | Contacts created in the period |
| Evaluations booked | Appointments on the evaluation calendar |
| Evaluation show rate | Appointments marked showed vs booked |
| Program enrollments | Opportunities marked Closed-Won |
| Pipeline value | Sum of opportunity values |
| Lead source | Source field and source tags on contacts |
Illustrative scorecard. Facilities and corporate set the definitions.
One evaluation KPI, three facility names
Three facilities book the same first session under different calendar names (illustrative):
| Location | Evaluation calendar |
|---|---|
| Facility A | Swing Evaluation |
| Facility B | Assessment |
| Facility C | First Lesson |
Define Evaluations Booked once. RollupFox matches the closest names and flags the facility whose wording differs. A single override resolves it, and evaluations booked rolls up consistently across facilities.
Trusted totals across facilities
Each KPI shows how many facilities are included, and a facility counts only after its mapping is matched or overridden.
A facility that hasn't mapped its evaluation calendar is flagged and excluded from that KPI until resolved, so the corporate figure stays trustworthy.
Who uses it
Franchise leadership
Track network-wide evaluations and program enrollments in one place.
Regional managers
Compare each facility's evaluation show rate against the network average.
Frequently asked questions
Our facilities call the first session different things. Can RollupFox still combine them?
Yes. You define Evaluations Booked once and RollupFox matches each facility's evaluation calendar by naming convention, with an override for the outliers.
Can we compare evaluation show rate between facilities?
Yes. RollupFox compares appointments marked showed against those booked on each facility's evaluation calendar.
How is program enrollment tracked?
Program enrollments count from Closed-Won opportunities in each facility's pipeline, rolled into one network total.